Minutes of the WACLEA Board Meeting, Seattle, Washington, August 31, 2001 The meeting was called to order at 11:50 am without a quorum. Present were John Garner, Linfield College (President), Walter Hudsick, Clark College (Immediate Past President), Bill Curtin (Treasurer) and Mike Sletten, Seattle University (Academy Coordinator). Hudsick acted as Secretary in the absence of Ed Owens. Garner opened the meeting with a discussion of the future of the organization. The board discussed that while the association was fiscally sound, broader involvement from member institutions was needed. Ideas considered for future implementation included conference presentations on recent homicides at member colleges; crisis management training exercises managed by WACLEA, similar in practice to the Management Assistance Program; continuing education on the Clery Act and the further amendments being considered; and the establishment of recruitment or membership nights to be held regionally throughout the WACLEA area. A quorum was reached with the arrival of Tom Charbonneau, Royal Roads University (Vice President). The meeting was reconvened at 12:34 pm.Minutes: Minutes of the spring board and general membership meetings were not available for approval.
Treasurer's Report: Curtin reported that the balance was about $9900 after all accounts had been settled for the spring conference and a recent M.A.P. Invoices for the 2001 &endash; 2002 membership year will be sent out soon. The association is healthy financially. The report was approved by acclamation.
Old Business: The board considered the active proposal to increase the annual membership dues. The proposal had been presented at the spring conference and on the association listserv and only positive responses had been received. Curtin moved that the board accept the active proposal; Hudsick seconded. The motion passed unanimously. The immediate effect of the new dues structure is to increase the annual membership dues from $50 to $65.
Publications Committee: Hudsick reported that the search for a new website host has been slowed by the need for listserv functionality. The new site will also include the membership directory in a searchable format. The video training program is ready to be circulated again.
Conference Committee: Charbonneau reported that the fall conference participants are confirmed. WACLEA will not have to fund any of the conference expenses; Royal Roads University is subsidizing part of the cost. Charbonneau predicted that the conference would operate in the black. Charbonneau will get promotional materials to Hudsick for inclusion in the next Hot Sheet and for the listserv.
Nominating Committee: Garner will contact Rocky Wallace to begin the process of collecting nominations for elections at the fall meeting. The board was made aware of some potential candidates.
Academy Committee: Sletten reported that the Academy has gone smoothly and that the attending officers were performing well. Sletten had all the accounts ready for transfer to the Treasurer and it appeared the Academy would produce a profit to the association of about $1000.
New business: The board discussed the continuation of the Officer of the Year awards, and suggestions were made about modifying the program. The board decided to discuss the issue with the general membership at the fall meeting. The M.A.P. assessment at the University of British Columbia is still pending; no further communication has been received from Bellevue Community College regarding their request for a M.A.P. assessment.
The meeting was adjourned at 1:50.
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