Western Association of Campus Law Enforcement Administrators
Minutes of the Board Meeting
February 4, 2004
Ellensburg, WA
Participants: Tom McGill, Pat Sturgill, Harold-Burke-Sivers, Allan Laird, Darrell Stewart and Steve Rittereiser
Location: Munson Retreat Center, Central Washington University, Ellensburg, WA.
Details:
The meeting was called to order by President Tom McGill at 10:04 am. Copies of the agenda and meeting materials were distributed.Treasurer’s Report: Annette Spicuzza was not present to give a detailed report; however, a financial report was prepared by Business Agent Walter Hudsick that detailed transactions in chronological order. A reconciliation report showed that the association has about $15,400 cash on hand. Mr. Hudsick also listed anticipated expenses for the rest of the year as well as anticipated annual income. Each attendee received a copy of the information. Mr. Laird moved to accept the report. Mr. Sturgill gave a second. Unanimously approved.
Correspondence: President McGill received a letter of resignation from Mr. Hudsick, effective at the end of February. Discussion centered around picking up the duties of the Business Agent on both a long and short term basis. It was agreed that in the short term, Mr. Laird and Mr. Rittereiser will meet and divide those responsibilities so the business of the association would continue to be transacted without a significant interruption of services. Mr. Rittereiser will work directly with Mr. Hudsick in transitioning the banking responsibilities. This process will start the week of February 23rd. The board acknowledged Mr. Hudsick’s long term dedication to the success the association. President McGill will write a letter on behalf of the association.
Committee Reports:
Legislative: Each of the state representatives forms the legislative committee. Mr. Burke-Sivers reported the Oregon Board of Public Safety Training and Standards is working toward streamlining their processes related to the private security section. Most of the work includes moving from statutory language to administrative rules which will allow a more fluid and flexible system. The current standards for private security in Oregon are a minimum 12 hours of training. There are no minimums in Washington or Idaho. The Board realized that minimum training standards may be important for WACLEA to support on a regional basis, especially for community colleges and/or private institutions. Mr. Sturgill volunteered to look further at this issue and will perhaps survey schools and report back to the board.
Awards: The Board members agreed to move the awards and timelines to the fall conference since there has been no advertising and no one leading either the scholarship or the Officer of the Year program. President McGill suggested that perhaps we should look at including other awards categories. It was agreed that this should be discussed, but after we get our current awards program up and running. Mr. Rittereiser said he would begin working on this once the transition with the Mr. Hudsick occurs.
MAP: Mr. Rittereiser reported the Management Assistance Program was updated on the web page. There are no current MAP contracts; however, his is following up on one inquiry from a school in the Portland area.
Corporate Sponsorship: Board members would like to open up more dialogue with businesses and begin by having vendors sponsor certain portions of conference activities. President McGill suggested that this be an objective for the fall, 2004 conference.
Publications: Discussion centered on the web site. During the re-organization of the association’s business activities it appears Allan Laird may be responsible for web operations. This will develop further in the next few weeks.
Training Academy Planning: Board members discussed direct delivery of web based training. The feeling is that this is still a priority and will need attention. President McGill will contact Bill Curtin and see about revitalizing activity on this topic.
By-laws: No report. The Board acknowledged Bill Curtin’s exceptional work on the by-laws last year.
Spring Conference: Mr. Rittereiser gave a brief update on the spring conference being held in Reno, Nevada, April 7-9, 2004. Board members are asked to help encourage attendance of this event. The next board meeting will be the day before the start of the conference, on April 6, 2004 from 5:00 pm to 7:00 pm. There was a question as to whether or not the association should pay for the WACLEA President to attend this conference. Traditionally the association has paid for the president to attend the IACLEA national convention. President McGill said he would pay his own way to Reno and would most likely defer to Mr. Laird to attend the IACLEA national convention in Ottawa.
Fall Conference: No decision has been made as to location or training topics. President McGill suggested that the fall training and conference should focus on training that encompasses many facets of public safety and would be either more multidisciplinary or would target a broader public safety audience like line officers, sergeants, etc. Spring conferences would then focus more on the executive and mid-level training. Board members agreed with this conference philosophy. Mr. Sturgill said he would research the possibility of hosting the fall conference at St. Martin.
State/Province Reports: None
IACLEA Mountain Pacific Report: Mr. Rittereiser asked the board to contribute about $130.00 for two nights lodging for the IACLEA President’s trip to Reno. The money is to be “fronted” and then recovered through the dispersal of conference revenue back to the participating associations. Mr. Rittereiser has represented WACLEA and IACLEA during this planning process and his request is made because WACLEA has a conference budget available while the Mountain Pacific region does not actually have a budget. The Board approved the temporary expenditure.
President’s Report: President McGill said that one of his top priorities is to increase communication at all levels of the organization. He will be writing a letter to all association members that will outline initiatives and his communication strategies. President McGill also took time to discuss Washington House Bill 2807, designed to require campus judicial affairs officers to take disciplinary action for “disruptive off-campus conduct” as described in the bill. A lengthy discussion about the ramifications of the bill occurred. It was agreed that WACLEA would not take an official position on this bill and that it would be up to individual campuses as to whether or not they should render an opinion. Further discussion centered on both the positive and negative aspects of the association becoming more politically active. Mr. Rittereiser and President McGill discussed the history of the organization with respect to political activity. It was agreed that the board would need to have more discussion about the direction of the association in this and in other areas.
Old Business: None
New Business: Mr. Laird led the discussion about the need for strategic planning and the development of goals and objectives. He had pointed out that perhaps one of the areas of focus should be in developing a strategy around standardized training. He suggested that a meeting or retreat be devoted to this subject. Board members were enthusiastic about this. Mr. Rittereiser asked that Mr. Sturgill check on the availability of Lambert Lodge, a retreat facility owned by St. Martin. It was used by the association several years ago for a retreat. It was suggested that perhaps past board members might be invited. It was agreed that the summer would be the best time for such a planning session.
Adjournment: At 2:06 pm.
Next Board Meeting: Tuesday, April 6, 2004 5:00 pm to 7:00 pm at the Silver Legacy Casino Resort, Reno, Nevada.
Respectfully,
Steve Rittereiser*
* Mr. Rittereiser hosted the meeting and acted as the note taker in the absence of the recording secretary.
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