Members present: Ed Owens, St. Martins; Bill Curtin, Lewis and Clark College; Walt Huston, PLU; Walter Hudsick,
Clark Community College, Bob Brown, Oregon State
University, Tom Charbonneau, Royal Roads University
Members Absent: Tom McGill, EWU, Dave Doughty; Western Washington.
Visitors: Steve Rittereiser, CWU
The meeting was called to order by President Walt Hustonat 10:00am.
Approval of Minutes of March 4, 1998 minutes:
Bill Curtin annonced that the minutes had been published on the WACLEA list-serv and that any corrections received in
reply had been incorporated into the minutes. Steve Rittereiser moved to approve the minutes. Walter Hudsick seconded
and the minutes were approved.
Treasurer's Report:
There was no Treasurer's report. There was discussion that some of the invoices from the Fall Conference had
not been processed yet. Walt Huston will contact Dave Doughty.
President's Report
Walt Huston stated that he would have a report on action items developed as a result of the Retreat/Summit of WACLEA
which had been held the previous day under "New Business".
Correspondence
There has been a request for a WACLEA MAP Assessment from Spokane Community Colleges. The Assessment Team
will be Steve Rittereiser, Walt Huston and Walter Hudsick. Steve Rittereiser noted that there is no existing security or campus
law enforcement program at these sites but that they are anxious to develop a program based on our assessment.
Committee Reports
Conference
Walter Hudsick reported that the Fall Conference had made money. He further stated that there was a positive response to the
workshops. The District Attorney/Prosecutor presentation received the highest favorable response, the Washington State University
Presentation on their Spring public disturbance was ranked second in favorability and the Personnel presentation ranked third. Walter
was very pleased with the way that the conference was received.
The Spring, 1999 Conference will be in Spokane Washington at the Doubletree Hotel. Tom McGill from Eastern Washington will be
the host and the host institution. The Conference will take place on March 11th & 12th.
The Spring Conference will be in a "workshop" format and will focus on the 1998 Campus Security Act now known as
the "Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act". The presenters will be
Douglas Tuttle from the University Of Delaware, member of IACLEA and the former Chief of Police at the University of Delaware
and Donald Gehering, a Student Services specialist who writes in the Chronicle of Higher Education.
WACLEA will be producing a mailing to the membership regarding this workshop. We will also mail the announcement to
Student Services personnel at our member institutions. We are all encouraged to make contact with our Student Services people and invite them.
IACLEA Region 8 members will also be invited. John Garner the IACLEA Region 8 representative will oordinate that mailing. These
mailings will go out in 2-3 weeks
Walter Hudsick moved that the Board approve the arrangements put together for the Spring Conference/Workshop.
Bill Curtin seconded the motion. There was then discussion.
Steve Rittereiser pointed out that we make sure the 50-75 rooms at Doubletree set aside for WACLEA not be charged to WACLEA
if they are not filled. He also stated that he was concerned with the meal prices. The meal prices in the Doubletree Packet seemed to be
very high and out of our price range if the Conference is to support a luncheon or dinner. He suggested that we get a copy of the conference
meal plan. He noted that this was a way that Hotels would recoup some of the loss they sustain when they give organization favorable room
rates.
The original motion was then approved with Steve's suggestions attached as an amendment.
Legislative Committee
Steve Rittereiser reported that most of the legislative business is on the Federal level and that the Spring Workshop will deal with those
issues. He also told the Board that IACLEA has a Government Relations Committee that monitors legislation in each of the stat
legislatures. There are fifty (50) members on the committee. He represents Washington and Bill Curtin represents Oregon.
Corporate Sponsorship
Steve Rittereiser stated that there hadn't been any activity in this committee other than the activity with Corporate sponsors
at the Fall Conference. Tom Charbonneau volunteered to take responsibility for this committee and its work. He will be the new
chairperson.
Scholarship
Walter Hudsick reported that the letters and applications have been sent out. He has received back two from the University
of Washington. The deadline is January 31, 1999.
Awards
Steve Rittereiser reported that the letters and applications have been sent out for the "Officer of the Year" Award. The deadline
is February 1, 1999. This award will be presented at the Spring Conference/Workshop.
Publications
Walter Hudsick asked for feedback on the Newsletter. It was recommended that he condense it to one page with Conference news,
state/province reports and position openings in WACLEA networked states and provinces. Bill Curtin presented a proposal from Officer
Gregg Wanciak from Lewis and Clark College to upgrade and maintain the WACLEA Website. Steve Rittereiser moved that the board accept
the proposal and authorize the expenditure of up to $500.00 to redesign and upgrade the Website and that this work be presented at the
Spring Conference to the membership. Walter Hudsick seconded this motion and it passed Bill Curtin will get Walter Hudsick and Gregg Wanciak
together to begin this project.
Strategic Planning
Walt Huston and Walter Hudsick will amend the Strategic Plan and the next year's Strategic Plan to reflect the issues discussed at the
Summit/Retreat the previous day. This project will begin in late March.
By-laws
Bill Curtin handed out to people a new revised copy of the By-laws. It is updated with the latest amendments voted on at the Fall Conference.
He also presented an amendment proposed by Roger Serra regarding the inclusion of private security as "Full Members". Roger asks that we
consider the inclusion of private security that work on member campuses as "Affiliate" members rather than "full" members. There was a lengthy
discussion. Many on the Board felt that this amendment was divisive and didn't promote the spirit of full inclusion of those who perform campus
law enforcement functions. Steve Rittereiser moved that we not send this proposed amendment forward to the membership for consideration.
Ed Owens seconded the motion. The motion passed. Tom Charbonneau from Royal Roads University abstained.
Training
Walt Huston presented the Training Committee Report. The committee is working on a report to present at the Spring Conference regarding
the summer Basic Training Program. At that time a date will be set and accommodations for those out of the area will be offered. Bob Brown
asked whether this training program would be acknowledged and certified in other states. Walt stated that the committee was addressing those
issues and at some point would hope to meet with Oregon and Idaho regarding that issue.
MAP
Steve Rittereiser reported that the MAP program at Edmonds Community College was completed. John Garner wa finalizing the report.
Steve also stated that he would be putting together a process guide for those who conduct management assistance programs in the future.
State/Province Reports
British Columbia
Tom Charbonneau will be making contact with people who members and will work to establish a WACLEA State Chapter.
Oregon
Bob Brown and Bill Curtin will be also contacting WACLEA Members in Oregon to generate interest on the state level.
New Business
The topics under this section related to the discussions of the day before at the WACLEA Summit/Retreat. Walt Huston led this discussion.
1-State/Provincial Caucuses:All agreed that we must transition from a
college/university type designation of the board to a
state/province form of representation. The strengthening
of the state/province caucuses will be a primary
objective of the work of the board in the next few
years.
2- That the expansion of WACLEA be based on the
requirements outlined in the by-laws for state/province
membership. Also anyone not included in WACLEA
membership wishing to attend and participate in meetings
or functions be invited to participate.
3-Staff Person-Program manager: That a committee
be appointed by the President to look
into the feasibility of hiring a part time staff person
to work for the organization. That this committee
develop a job description, a task analysis and sources
for the funding of this position.
4-New WACLEA Brochure: That the organization review
and update the previous WACLEA Brochure. It should be
reviewed so that what it states is what we do, etc.
5- Bob Brown volunteered to organize a dynamic program and
celebration for October of this year to commemorate the
fifteenth anniversary of WACLEA. He will attempt to
include past Presidents and Board members and have a
special awards presentation honoring this event.
6 - That the President define the "charge" of each
committee. Also that the Board define what standing
committees are included in the organization. Also that
the MAP Program and Crime Prevention/Community Oriented
Policing be included as standing committees.
7-That we restructure the Fall and Spring Conferences to
promote more member involvement. Good and effective
training is always an effective promotion device to
encourage member involvement. That we look into
establishing a Professional Development Committee to
promote training at the conferences. We should also
define our training as workshops when they are in that
format rather than a conference.
8- That we collaborate with other organizations and/or
institutions to co-sponsor training so that our name is
"out there" and is seen as a viable player in the campus
law enforcement community.
9-That there be a centrally located repository for
organization records, insurance documents, audited
records and articles of incorporation.
10-That we maintain our relationship with IACLEA
although we are no longer recognized as a Chapter we
continue to be involved and see them as a valuable
resource.
The President, Executive Officers, members of the Board and other members will involve themselves in directing the organization
to the resolution and adoption of these issues in the coming months and years.
The meeting was adjourned at approximately 12:00 noon.