Western Association of Campus Law Enforcement Administrators
Minutes of the Board Meeting
July 18, 2003The meeting was called to order by President Bill Curtin, Lewis and Clark College, at 1108. Attending were: Walt Huston, Secretary, Pacific Lutheran University; Pat Sturgill, Washington Rep, St. Martins College; Allan Laird, Idaho Rep, Albertson College of Idaho; Tom McGill, Vice President, Eastern Washington University; Annette Spicuzza, Treasurer, University of Washington; Harold Burke-Sivers, Oregon Rep, University of Portland; Ed Owens, Past President, Washington State University-Vancouver; and Steve Rittereiser, IACLEA Region Director, Central Washington University, board meeting host.
Minutes of the April 2003 Board Meeting: Bill asked that the minutes be accepted as published. Ed moved to accept, Allan seconded. Accepted unanimously.
Treasurer's Report: Annette read the report as prepared by Walter Hudsick, Business Agent. As of June 1st WACLEA had over $16,000.00 in the account with some bills outstanding. The Spring Conference was financially successful. Between October and July expenses exceeded income by approximately $3,000.00 which is normal. Allan moved to accept the report as read, Ed seconded. Report accepted as read, unanimously.
Reports:
Fall Conference: Bill briefed the board on the upcoming conference program. He stated that the conference should draw a wide variety of attendees (Student Services, Housing, News & Information Services, Marketing, Student Life, etc.). Bill distributed the proposed agenda for the training and meetings and highlighted some areas. Pat moved to accept the proposed program; Tom seconded. Discussion: Registration for the fall conference should be in the $100-125.00 range, with the normal second attendee (or more) discounts. Ed will be assisting Bill with the conference and has made preliminary contacts at WSU-Vancouver and a local Holiday Inn Express. Room rates will run approximately $55.00 per night. The Board passed the motion unanimously.Further discussion: Bill talked about WACLEA's role in getting people trained as trainers in regard to Weapons of Mass Destruction (WMD). He and Allan, along with Steve and others, have been looking into this and some have been trained as trainers. There will be more WMD training in the fall, and beyond, but WACLEA will not be training the trainers. WACLEA is ahead of the curve in this regard and Bill intends to have WACLEA continue to lead the way. Bill stated that the training for WMDs is also good for other emergent situations, and can be adapted for specific emergencies. There will be a session in Idaho in late September or early October. Costs/perdiem will be covered by a grant from the U.S. Office of Emergency Management. Certificates will be presented to students. In April another Train the Trainer course will be presented in Reno, NV with 30 being the class limit. There will be room for several WACLEA members to attend. E-mail Steve if you're interested in obtaining one of the available training spots. More information will be forthcoming.
Retention of the Staff person: Bill highlighted what the staff person (Walter Hudsick) has done for the association for only $125.00 per month. The consistency has been wonderful. Steve spoke in favor of retaining the position from the standpoint of having hosted the last conference. Steve stated that the assistance of the staff person in dealing with many of the conference issues left him able to concentrate on the program instead of the little details. "The assistance was exceptional." Allan moved to retain the staff position with periodic reviews for performance and economic viability; Harold Burke-Sievers seconded. Following additional discussion the board passed the motion unanimously.
Mailings vs Technology: Walter Hudsick, via Bill, thinks we are wasting money on mailings, especially to people who never respond. Walter would like to see WACLEA move to using technology only for all of its correspondence with regional institutions (member and non-member alike). Steve suggested an annual postcard reminder of WACLEA's existence and web presence along with a few words stating WACLEA's mission. Many additional ideas were exchanged. The board asks Walter to come to the next board meeting to discuss the pros and cons.
The board broke for lunch at 1222.
The board reconvened at 1247.Training: Distance Learning is the hot topic for WACLEA these days. Bill presented a proposal from Marie Lewindowski, M.Ed., who has done a preliminary review of the WACLEA academy materials and who wants to assist WACLEA in putting together an online academy, for a fee. We were to have a conference call with Marie at 1300, however, Marie was otherwise indisposed, having a baby a couple of weeks early. Bill will invite Marie to the fall board meeting to discuss her proposal. The following questions will be provided in advance to Marie so that she will be prepared with solid answers:
--What type of "commitment" will there be for the instructor?
--How does this program answer or adapt to different learning modalities (styles)?
--What is the specific budget (cost/charge) regarding this program?
--What flexibility is there for a student completing this course?
--What about re-takes? Can it be done as blocks of training where a student must pass one block before moving on to another? Will there be a comprehensive final exam?
--How do you envision the 10 hours of "practical" being handled?
Any WACLEA member may forward additional questions via email to Bill (curtin@lclark.edu). Please do so soon so that Bill can prepare them for submission to Marie.WACLEA Academy: Mike Sletten was unable to attend to report on the academy. There currently are insufficient numbers of people signed up for the academy to go on as scheduled. Anyone needing to get someone in to this training needs to get on the WACLEA web page ASAP to sign their people up.
Legislative: Pat reports that in Washington, HB1728 is (Commissioning of CC departments) dead. The bill did not make it out of committee.
MAP: Nothing to report.
Publications: No report.
State/Province:
Washington Rep: Nothing new.
Idaho Rep: Nothing new.
Oregon Rep: DPSST board made a number of amendments to the administrative rules. No huge impact on colleges and universities. Harold will be working on helping private schools with DPSST issues.
IACLEA Mountain/Pacific Report: Steve reported that he and Bill attended the conference in San Diego and both came away feeling good about IACLEA and recommend that WACLEA members support IACLEA in its endeavors. Attendance was good despite the budget crunches that schools are facing. The next IACLEA annual convention will be in Ottawa. Make plans to attend now. In the spring IACLEA in concert with IACP and the California Campus Chief's Association will be presenting a regional conference (probably April in Reno) with excellent training scheduled on the "Clery Handbook" which is due out in January 2004 from the US Dept of Education. Most likely dates are April 8/9 or 16/17. The next Mountain/Pacific regional conference will be in California. The IACLEA web site has some new and interesting stuff…training opportunities, grants, and more. IACLEA has an agreement with CALEA to recognize each other's training. There will be a four-day leadership program, limited to 30 attendees, in San Antonio, Texas with a fee of $800.00 which includes room and board. See the IACLEA web page for more information.
Nominations: The board is calling for members to nominate candidates for treasurer, secretary, vice president and state representative for Washington, Oregon and Idaho. Please nominate your candidates by emailing them to Secretary Walt Huston at hustonws@plu.edu.
By Laws: Bill initiated a discussion of the proposed changes to the by-laws which ran line by line through the document. The By Laws committee has worked for 18 months and has made substantial progress on the document. The board discussed each change and approved each one, one at a time. Bill will post the new By Laws on the WACLEA web page for member review so that they can be voted on at the next general membership meeting at the fall conference. Please read them carefully and weigh in on them.
Old Business:
None.
There being no further business Tom moved for adjournment. Ed seconded the motion. The meeting was adjourned at 1515 by a unanimous vote of the board.
Respectfully submitted,
Walt Huston, Secretary
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