WACLEA Board Meeting Minutes
July 15, 2005
Lacey, Washington
St. Martins College Retreat HouseBoard Members Present:
1. Allan Laird
2. Marsha Stril
3. Steve Rittereiser – Business Manager
4. Darrell Stewart
5. Pat Sturgill
6. LeRoy Fantasia
Also Present:
1. JoAnn Gilpin and family
2. Loren Daga, St. Martins College
Meeting called to order by Allan Laird at 9:20 AM
Minutes of the 4-13-05 meeting were approved as published.
Business Manager Report - Steve Rittereiser
Financial: Approximately $17,500 is in the bank. There are no major expenditures pending. Membership enrollment begins in August. The Spring Conference cost around $3,200.
The academy shouldn't cost us any money. The $200.00 charge will cover most of the expenses. There was a motion by Pat and second by Marsha to accept financial report. The motion carried.
Membership – Steve Rittereiser Membership is holding steady. We did add a support member, Shaun Mars, Competitive Edge Software. Eight or nine members have responded to the speaker survey request.
Allan wanted to clarify just what we will offer support members for their membership money. Discussion on what a support member will receive. $400.00 will be the minimum cost for a support membership. Will define later what they will receive.
MAP Report – Steve Rittereiser Several have inquired about the service, but nothing is planned at this time.
IACLEA Report – Steve RittereiserGood conference in Kansas City and there was very good representation from the Northwest. January 2006 will be the start on the IACLEA accreditation program. The
Incident Command System, train the trainer program will occur at Univ. Nevada, Las Vegas. The actual ICS training for everyone else will be held at other locations.
IACLEA has raised the dues to fund a Washington D.C. lobby. This will probably occur within the next two years. An IACLEA grant will pay to hold Community Emergency Response Training at local campuses. The National Center for Campus Safety is still moving forward. The location has not been chosen yet. IACLEA is working on a WEB site for officers who have lost their lives in the line of duty. Immigration and Naturalization has many programs available for colleges to assist with foreign students.
Awards – Allan Laird One scholarship application has been received so far. The deadline is September 15. George Olson, Everett Community College, will chair the awards selection committee.
Training – Allan Laird Academy will be held at Seattle University the first two weeks in August.
There was extensive discussion regarding distance learning. WEB based, etc. Would definitely need some type of support system, like a “help desk” number that would be manned at regular hours where you could call for help. It was determined that we need to keep looking into this and not jump into anything prematurely.
Academy Curriculum Review: Steve mentioned that Jay Goss had prepared the original curriculum. Pat said he had a copy of the program.
Mike Sletten should probably review the academy curriculum. This is not meant as a criticism, but just a need to keep the curriculum current. We should also have some feedback from those who attend the August academy.
Strategic Plan – Allan Laird Strategic Plan” will now be a regular agenda item for all board meetings.
Lapel pins will be provided with membership. Wallet cards and certificates will probably also be part of the membership package.
Marsha recommended that we should be considering ID tags of some type to wear at all conferences. Most law enforcement groups are requiring ID tags for access to conference events. In light of recent increases in security nationally we should be looking to tighten access to our conference activities. The WACLEA ID card could be used.
Steve said it is important to give members something with their membership. We should decide what we want to include as part of the membership package. Discussion regarding suppliers for whatever we wish to provide. Also what do we do with the WACLEA property? Where do we store it? Right now most of the WACLEA property is being carried around by the Business Manager in a box.
Discussion on designing a shirt that would advertise the fall and spring conferences. The shirt could also be available for sale during the year. Steve recommended that you would have to sign up for the conference at least a month in advance to guarantee receiving the shirt and the proper size at the conference. Shirt costs could be covered by the conference fee. Steve recommended not raising conference costs to pay for the shirt. The shirt should be designed in such a way that members would want to have one; Good logo, color, etc. Brochures will be worked on at a later date.
Old Business – Allan Laird
LeRoy’s personal recorder is still being used and is working OK.
Board Member Duties: Steve said he received only one response to his recommendations for changes to board member duties. Steve cannot continue to devote the amount of time and resources necessary to do the Business Manager job. He recommends we address the situation sooner rather than later. WACLEA cannot afford to hire someone to fulfill the Business Manager responsibilities. Our income is not adequate or steady enough. We could hire someone part-time. However Steve doesn’t believe we could afford it. Steve doesn’t believe we are at a point were we have to go down the list and appoint extra responsibility to board members. The association has grown and requires more work. Previously we had more committees, but that didn’t mean they did most of the work.
Marsha recommended some type of a survey to the full membership advising them of the problems and ask for input. The needs are greater and require more member involvement. There are approximately 80 current members. Maybe we should increase dues to cover the cost of an outside business manager firm. Look at similar sized groups and see what they do to address this issue. Present this to the entire membership and see what they are willing to do.
Allan stated that any organization that is running with volunteer help is going to go through cycles. There will be good times and bad times which is normal. All of us recognize that WACLEA is important or we wouldn’t be here.Allan will send out an e-mail to general membership asking for their input and ideas to solve this problem. Could someone;sponsor; the business manager position? Maybe the position should be rotated every two years to different universities or colleges willing to dedicate the time and resources necessary to fulfill the position.
New Business – Allan:
Vice-President Vacancy: Annette was hired by the University of California at Davis. She sent a letter of resignation and said she hated to leave WACLEA.
Allan said by-laws permit the President to appoint a person to fill the position with the approval of the board for the unexpired term. Discussion followed if Allan should remain as President for one more year and then elect a Vice-President at the October conference.
Motion by LeRoy and second by Pat that Allan remains as President for one more year.
Discussion followed. We should ask Tom McGill if he would remain as past president for one more year. Steve recommended that we solicit more member involvement at the fall conference. Vote on motion carried unanimously. Between now and October the Vice-President position will be open.
Steve thought maybe we should be putting out a newsletter. Steve recommended a newsletter a year or so ago, but he doesn’t have the time to do it.
Fall Conference: Allan said that 40% of the spring conference surveys were returned. Most of the comments were favorable. The negative comments were regarding specific items. The overall response was positive. We forwarded a copy of the questionnaire to the hotel.
Steve is concerned about holding our conferences in a location that is expensive to fly in and out of. Kennewick is not a well known location. Allan said we will have to realize we will have to pay more to get our speakers to Kennewick. Fall Conference will be October 13 – 14 in Kennewick. Topics will tentatively be Campus Liability and Student Suicide.
State Reports:
Oregon – Harold Burk-Sivers-- Not present no report
Idaho – Darrell Stewart - Private schools have been added to Idaho vanity plates. Idaho colleges have been invited to attend the Mountain States Conference.
Washington – Pat Sturgill - No Report No other business. Meeting adjourned at 11:30 AM. Strategic planning meeting will be held after lunch.
Respectfully Submitted,
LeRoy Fantasia
Secretary* Note- minutes have been edited for web publication
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