Western Association of Campus Law Enforcement Administrators  ( W A C L E A )

 

Western Association of Campus Law Enforcement Administrators ( W A C L E A )


WACLEA Board Meeting Minutes

July 20, 2007
Lambert Lodge
Lacey, Washington

Board Members Present:
1. Harold Burke-Sivers
2. Allan Laird
3. Steve Hansen
4. Bob Thomson
5. Pat Sturgill
6. Marsha Stril
7. Jo Ann Gilpin

Meeting called to order by Harold Burke-Sivers at 11:00 A.M.

Allan made a motion to approve the minutes from the Spring Conference board meeting. Marsha seconded it. The motion was carried.


Financial Report

Marsha Stril gave the financial report. WACLEA made about $406 from Spring Conference. At the Tacoma Seminar in May WACLEA received $2,975. Expenses from the seminar were $825. This leaves a current balance of $21,194.46. Marsha pointed out that if the balance exceeds $25,000 WACLEA will lose its not-for-profit status and that the board needs to discuss this. The organization could use the extra funds to pay for speakers at fall conference or possibly additional scholarships. This will be addressed further at the Fall Board Meeting.

Allan moved to accept the Financial Report. The motion was carried.

2007 WACLEA Academy Update

There was quite a bit of discussion about the upcoming basic academy. According to Allan, as of this board meeting we now have 5 confirmed applications and 3 pending. There was discussion about the need to fill a few open slots for instructors and Harold said he was working with academy host, Mike Sletton on this. The board also discussed the agenda and the class topics.

There was discussion led by Marsha about setting a cut-off date for registration and minimum number of students. It was agreed that we would have the academy this year regardless of how many students we have and discuss this subject further at the next board meeting.

Pat made a motion to move the 2008 Academy to another location to be discussed at the Fall Board meeting and determined at the Spring Board Meeting. Allan 2nd Pat's motion. The motion was carried. The board will present this to the members at the general meeting and request proposals from them to host a conference at their facility.

Pat talked about the need to promote the academy training and arrange for some sort of public relations campaign. There is a need to get as many board members to the Academy Graduation as possible and create a news release for the media.

Fall 2007 Conference Update

The Fall conference topic will be the Clery Act. Pat has the contact information for possible instructors and Harold said he will contact them. Marsha said they should cover timely warning, especially what are the standards for timely warning. There was discussion about timely warning and what the standards are. Marsha also suggested relationship building with outside agencies as a topic. Allan suggested tracking and record keeping as a possible topic.

There was some discussion about where the Fall Conference will be located. There was discussion about the need to have some sort of entertainment during the conference. Marsha suggested holding the conference at Clover Island Inn in Kennewick, Washington. She said she will look into different wineries in the area and see what they have to offer for a possible banquet Thursday night. Harold said he would look into renting a bus to get there and also possible sponsors.

Marsha left the meeting at 12:00 P.M.

Regional Training Update

Jo Ann reported that there were 94 attendees at the Tacoma Conference held last May. Harold said the Tacoma Conference went well and should serve as a model for how we conduct regional training in the future. Allan said, though some people left in the end, it was probably because it covered incident command and those who left were police officers and EMTs who had a great deal of knowledge about ICS.

Allan said he was planning on having a similar seminar at Albertson College and has been looking into it. He stated he plans on inviting campus law enforcement in the valley, primary and secondary schools, and police and emergency response agencies. Pat offered to assist with it.

Pat moved for WACLEA to cosponsor regional training for the conference to be held at Albertson College organized by Allan Laird. Steve 2nd the motion. The motion was carried.

Harold announced that the University of Portland will be hosting the Department of Homeland Security Planning for Campus Executives Workshop. The training will be geared towards Presidents, Vice Presidents, and other upper level college and university officials.

Strategic Planning Update

Goals:
1. Increasing Membership: Jo Ann reported that we now have 54 full members, 15 associate members, 1 affiliate member, and 3 emeritus members for a total of 73 members. Jo Ann stated that WACLEA picked up a few members from the Tacoma Conference. The board reviewed the list of members who have not renewed. State reps will follow up on these in their state.

2. Increase and Improve Training: The board is consistently striving to improve conferences, regional training, and the annual basic academy.

3. Networking: We are working to improve the list serve and regional training.

4. Promotional Materials: The polo shirts have been made available. Pat has had requests for 3X and 2X sizes and will have some made.

5. Website: The website needs current membership information on it. Jo Ann will work on this.

6. Survey: Eddie Aubrey is compiling a survey from the Tacoma Conference.

7. Instructors and Presenters: We are building a good network of instructors and presenters for training and conferences.

IACLEA Update

Laura Wilson was not able to attend the board meeting. According to Allan, President Healy has testified in Congress 2 or 3 times since the incident at Virginia Tech. He has spoken to congress to help shape legislation to be more realistic and practical for colleges and universities.

Allan said that IACLEA is working on having mentors in each state to help campus law enforcement administrators. Laura took volunteers at the annual IACLEA conference.

Good of the Order

Pat discussed the need to establish a regional training center for WACLEA. There was some discussion about this and Pat said he would look into it.

Allan made a motion to reimburse Pat $100 for the cost of the meals provided at Lambert Lodge. Steve 2nd the motion. Motion was passed.

No other business. Meeting was adjourned at 1:30 pm.

Respectfully Submitted,

Jo Ann Gilpin

* Note- minutes have been edited for web publication