Western Association of Campus Law Enforcement Administrators ( W A C L E A )
WACLEA Board Meeting Minutes
October 10, 2007
Clover Island Inn
Kennewick, Washington
Board Members Present:
1. Harold Burke-Sivers
2. Allan Laird
3. Mike Dressel
4. Bob Thomson
5. Pat Sturgill
6. Jo Ann Gilpin
7. Steve HansenOthers Present:
Daryl Stewart
Dave DoughtyMeeting called to order by Harold Burke-Sivers at 2:45 pm
Allan Laird made a motion to approve the minutes from the summer board meeting. Mike Dressel seconded it. The motion was carried.
Fall 2007 ConferenceThe conference agenda was looked at and discussed. Coral Sales Company will be hosting lunch. Delores Stafford, the key note speaker, and award certificates was discussed. There were some sponsors who backed out of sponsoring this conference for various reasons. Harold discussed and described the conference setting and food menu for the conference.
Harold discussed the low attendance for this conference and asked the board for ideas on how to increase attendance at future conferences. It was agreed that the topics are good and that low attendance could possibly be caused by timing or location.
Mike brought up that there is training that is closer to other colleges that may be drawing attendance away. Pat discussed the idea of participating in joint training. There was quite a bit of discussion on this. Dave suggested that we could do one joint conference a year, possibly with NASPA, the student affairs group. Dave also suggested we ask members why they couldn't attend the conference.
Jo Ann suggested holding conferences at host institutions. Dave said this has been done in the past and attendance wasn't much better then either.
Dave talked about the need for more executive leadership/professional development topics. Mike suggested that we should have at least one conference per year focused on Executive Leadership and one general conference. It was discussed what conference this should be at. Harold suggested Fall could be a time for professional development and Spring for general topics.
Mike suggested Harold contact Portland State University and see if WACLEA can have some sort of joint conference with them. Harold said that they (PSU) are interested in increasing the number of people who attend their Executive Leadership school and that WACLEA could perhaps cosponsor something with them.
Dave suggested we send out a survey to members to see what Executive Leadership topics WACLEA could use for future conferences. One possible topic, the media, was discussed. Allan suggested another topic, policy and procedures - what do they look like and how do you write them. There was quite a bit of discussion about the need for timely topics, i.e. media, security for VIPs/dignitaries, emergency management etc. Dave suggested that WACLEA needs to reach out to members and let them know that WACLEA can help cosponsor training.
Mike suggested setting up a forum with WACLEA members to talk to students about what we do and what they think of campus law enforcement.
Financial Report
Harold gave the financial report in Marsha Stril's absence.2008 Spring Conference
The 2008 Spring Conference was discussed. Mike said that it needs to be topical and at a host institution. He discussed the idea that it could have a dinner forum with networking opportunity. There was discussion about people who do not want to attend more than one day. It was decided by the board that the cost to attend a one-day conference will be $75 regardless of membership status and will not include dinner on Thursday evening. There was also some discussion about the additional charge for guests who wish to attend the dinner banquet on Thursday night. This fee will be determined based on the cost of the dinner.
Harold asked Jo Ann to make a proposal for institutions to host the Spring Conference. She stated she would do this.
Regional Training
Harold discussed the huge success of the Emergency Preparedness and Planning conference in Tacoma last spring. He said that this conference is a good model and that we need to do more trainings like that. Harold asked Allan about regional Emergency Management training at Albertson College. Allan said it is still in the planning stage.
General
The need for a public relations officer was discussed. This position would be appointed by the board to market the organization.
The brochure was also discussed. Allan passed out a draft of the brochure and said he is still working on it.
Strategic Planning UpdateGoals: With 80 current members, membership is close to an all-time high.
Networking: The regional training model was discussed. The need for the addition of a public relations representative for WACLEA was also discussed.
Website: Jo Ann said the membership directory has been updated on the website.
Promotional Materials: Pat stated that he has received the larger size shirts and brought them to the Fall conference with him. Dave brought up the idea of adding additional promotional materials such as coffee mugs.
Membership Cards: Jo Ann said she will send out an e-mail to see which members have not received their membership cards yet.
List Serve: Jo Ann said that the list serve is now updated. Dave said he is going to set up a test WACLEA Listserve in Yahoo Group. It will include board members only for now.
Academy
There was a brief overview of this year's academy. Allan stated that this year's 5 1/2 day academy had 10 people (plus 1 additional student on 1 day). All of the money has been collected. Pat said that he and Marsha sat in on the training. Dominique, from Seattle University, helped with the technical portion of the academy. Jo Ann remade certificates to reflect needed signatures. Pat said that there was some disagreement about who was running the academy and that he and Marsha were there as observers only. Pat said that the class as a whole was very intelligent.
There was some discussion about the cost of instructors.
Harold said the board met at Albertson College to talk about improving the academy. According to Harold they talked about increasing the academy to 2-weeks in length, keeping it as an annual training, and decided not to do hands on training to limit liability.
Marsha Stril sent out a 2-week curriculum. Harold went over classes on the curriculum. There was some discussion about the Basic Academy classes. Training will take place during the first 2 weeks in August.
Harold stated that WACLEA members will be given the opportunity to host the academy. WACLEA will start accepting proposals now until December 28, 2007. The host will be decided on at the winter board meeting and announced at Spring Conference.
Dave asked if WACLEA has insurance for the academy. Pat said he didn't think so. Harold said he will investigate insurance coverage such as as non-profit board of directors insurance.
Allan said that WACLEA needs to maintain a better roster of those who have completed the academy.
Allan talked about the need for an Academy Board who could focus on the Academy and then report back to the board. It was agreed that the Academy Board would be a subcommittee and should consist of 1 board representative and 1 representative from each state. Allan said there needs to be a budget for the academy separate from the general account, and there needs to be an academy operating expense. Harold and Allan said they will volunteer to help on the training committee.
Allan made a motion to appoint a Training Committee that will be responsible for all aspects of the Academy including curriculum, training instructors, etc. Committee members will be appointed by the President upon approval of the board.
Pat 2nd the motion. Motion carried.
Harold went over the proposal form. It was agreed that a general statement saying that WACLEA will be responsible for getting instructors, training materials, etc. needs to be added.
IACLEA Update
According to Allan the Clery Amendments were adopted by the Senate and combined with a fire bill that will be going to the House. There was some discussion on bills that are going to the Senate and House of Representatives.
Harold talked about the IACLEA conference that will be held in Hartford, Connecticut. It will be their 50th Anniverary. He thanked Steve for going to the IACLEA conference in Las Vegas, Nevada in his place.
Good of the Order
Harold talked about the Oregon Fusion Center. He stated it is ran by the Department of Homeland Security and will partnership and work with colleges and universities on anything relating to terrorist events.
Pat discussed a bill for extra large shirts that he bought. Jerry will take it back to Marsha so that Pat can be refunded for this expense.
State Reports
Idaho
Bob Thomson said that Idaho will have a regional Police Academy in north Idaho and that he would like to see campus safety officers go through the academy to become commissioned officers.
Washington
Pat stated that he was invited to attend the K-20 Safe Schools meeting. He also said that he had made calls to Washington non-renewing members and to inform current members about Fall conference.
Oregon
Mike stated that he has made a few calls to the Fusion Center and hasn't gotten much information back from them.
No other business. Meeting was adjourned at 6:05 pm.
Respectfully Submitted,
Jo Ann Gilpin
* Note- minutes have been edited for web publication
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