Current Meeting Minutes
Western Association of Campus Law Enforcement Administrators ~WACLEA~ WACLEA Board of Directors Meeting Minutes January 7, 2010 Lambert Lodge Members Present: Jo Ann Gilpin President Missing Members: Meeting called to order at 11:05 Minutes from the October Board Meeting had previously been approved and posted to the website. Financial report: Allan Laird received random receipts, checks, deposit slips and paid bill receipts from Eddie Aubrey when he vacated the position and Laird was appointed Treasurer to take his place. There was not a current balance in the US Bank account to report because no one can access the account. Laird and Secretary Barbara Pierce opened a savings and checking account for WACLEA at Wells Fargo two weeks prior to the meeting. The US Bank account will be closed and money transferred to the Wells Fargo account which will allow the association to transfer members on and off the account when elected and terms and finished. The final financial report was tabled and will be submitted to the Board when the transfer is completed. Wells Savings - $572.76 Checking - $600.00 IACLEA update: June conference is third week in June. Jo Ann Gilpin and Patrick Sturgill plan on attending as representatives and will plan to drive to help reduce costs. Members received an email announcing grants that will be available to Higher Ed but no more information is available. Emails have been received requesting input for an updated Clery manual. Members are encouraged to respond. Good of the Order: Nothing offered State Reports: Idaho: Ryan Bertalotto reported going to Clery training in San Diego and meeting Daniel Carter from Security on Campus. Carter offered to help DHS also has training and exercises that are available for free across the state. Lewis-Clark State College is experiencing problems with the City of Washington: Steve Hansen stated Washington State had implemented requirements for Higher Ed comparable to the Clery requirement. WASP has begun a subcommittee for police on colleges and universities who were being overlooked in the past All the institutions and worried about more budget cuts in the upcoming fiscal year Oregon: Bill Kohlmeyer said one of the hot topics in Oregon institutions right now is concealed weapons permits. They are trying to determine what has precedence…the CWP or the campus policy. Two ballots are also being watched closely. One is a bill that will shift the balance of taxes over to persons with higher income. This will supposedly generate more income for the colleges and universities. The economy has continued to be bad which generally pushes more people back to school. Parking has been a nightmare as his enrollment has increased dramatically but the already full parking lots have remained the same. Old business: The fall conference had great training and although the attendance was low the bills were paid. New business: Spring conference in Salem at Chemeketa Community College will be held April 7-9, 2010. The training will be provided by the Western Community Policing Institute and also Bill Kohlmeyer’s threat assessment group will do one day training. It will be at the Brooks Regional Training Facility and he will work with the caterers for low cost meals. Kohlmeyer is also a member of ATAP, which is an association of threat assessment professionals. He encouraged people to be involved in all manners of threat assessment because the best tool of combating crime is preventing it. Sponsorship of the conference and academy will be done by board members. The board reviewed the strategic plan notes from the fall conference and previous meeting: We have a description and purpose for WACLEA. Laird moved and Wallace 2nd a motion to adopt the following as a mission statement for WACLEA WACLEA’s mission is to promote the common interest in the administration of law enforcement and security programs in private and public education in order to provide a safe and secure learning environment. Brochure: Pierce has the brochure almost complete but needed a few accomplishments from the past ten years. Suggestions were made and the brochure will be finished and submitted for approval. Laird is working on an academy brochure which is nearing completion as well. Letters to Higher Ed administrators need to be sent to all institutions again helping to promote WACLEA Lapel pins were discussed and Bertalotto volunteered to pursue vendors who would like to donate pins as our sponsors Shirts were discussed and because of the low bank balance the matter was tabled. Reaching community partners will be continued by soliciting training for our conferences where we can invite local LE and other first responders. Technology: No crime tech will be offered on the website due to time constraints. The list-serve will fill this purpose We will continue our website on webs.com Regional training: time and resource are our biggest challenge Survey membership for: Fall conference time Academy basic/advanced alternate years Comparative survey for institutions (man/acre/student/staff/salary) Internal expertise Class certification: continue pursuing this Training tapes: Delivered to Membership: follow up emails on why they dropped Follow up phone calls on why they dropped How do we increase membership? IACLEA accreditation: information on their website New member packets: Create certification PDF for new members Board members: Do we need to expand? No Treasurer term needs to be a minimum of two years By-laws need revised to accommodate and the by-law committee will work on the proposed changes Committees appointed by President: By-law committee: Jo Ann Gilpin Bill Kohlmeyer Jeri Jacobson Scholarship will remain the same: Barbara Pierce Bob Thomson Steve Hansen Al Pignataro Dave Doughty Allan Laird Academy: Allan Laird Patrick Sturgill Allan Laird moved to adjourn and Rocky Wallace seconded the motion Adjourned 15:53 Respectfully submitted,
Rocky Wallace Vice-President
Pat Sturgill Immediate Past-President
Allan Laird Treasurer
Barbara Pierce Secretary
Steve Hansen WA Representative
Bill Kohlmeyer OR Representative
Ryan Bertalotto ID Representative
Joe Dale Pitman AK Representative
Steven MacLean BC Representative
Barbara Pierce
Western Association of Campus Law Enforcement Administrators ~WACLEA~ WACLEA Board of Directors Meeting Minutes October, 8, 2009 Members Present: Missing Members: Other WACLEA Members Present: Allan Laird Meeting called to order at 18:00 President Sturgill presented agenda Financial report: Treasurer Aubrey was absent but sent email with approximate balance of 8296 on 9/29/09. (Amended via email on 10/09 to $8,876.55) Old business: Allan Laird brought up the academy again and reiterated that more members of WACLEA need to be involved in all aspects of the academy. He went back over points from the previous meeting: · Cut costs with online classes · Require classes to be taken at member institution such as NIMS and the certificate needs to be presented before attending academy · Need for sponsors at $1,000 a piece that will help pay for HazMat as this is the most costly · Hosts need to be specific as what they can offer for the academy Rocky reported that the WA Guard Card and the training associated with it does not want involved in campus security. They pushed for their SOPs, requirements and training and want to remain separate. Question was raised about who needs to validate or who do we need to receive accreditation for our training; perhaps Risk Management? Phil’s written concept of campus security training was handed out. Directors requested we keep his written permission on file that we can use this as our own, rather than going on verbal permission. Dave Doughty suggested we use better marketing tools for the academy Representatives’ reports: No reports New business: Will continue as strategic planning on Thursday morning Meeting adjourned 18:45. Respectfully submitted, Barbara Pierce
Dave Doughty WWU
Western Association of Campus Law Enforcement Administrators ~WACLEA~ WACLEA Board of Directors Meeting Minutes August 14, 2009 Members Present: Missing Members: Other WACLEA Members Present: Allan Laird Meeting called to order at 15:45 President Sturgill presented agenda Secretary Pierce took roll call Financial report: Treasurer Aubrey presented financial report of $3,601.10 deposited and $1,100 in checks presented to him upon arrival at the meeting. WACLEA has no outstanding liabilities at this time. Aubrey commented he has continued to have multiple problems with US Bank transferring his name on the account and asked if we should get another debit card in case he is unavailable. He also stated we might want to consider extending the treasurer’s term to more than one year. Pierce requested we look into electronic payments for dues and fees because of the numerous requests she has received this year. VP Gilpin said she would look into the feature through our website and Aubrey said he would also contact US Bank about electronic transfers into the checking account. Old business: Pierce gave an update on the 2009 scholarship which will be presented at the Fall Conference. The winners will be announced by 1-September to give the recipients adequate time to attend the conference if they wish. Representatives’ reports: Bob Thompson reported on the New business: Laird presented copies of all the emails he has received concerning the academy that was cancelled this year due to lack of attendance. The majority of the comments suggested the main reason for not sending staff this year was finances. Most budgets have suffered a cut and with the cost of this year’s academy it was not possible to send anyone. After reviewing all emails and having a very lengthy discussion the following were suggested: Fall conference update: Katherine Voss is working with Gilpin to create an affordable conference. Hotel accommodations should be finalized within two weeks. Steve Hansen is working on the25th Anniversary presentation which will be co-emceed by Tom Charbonneau who will be joining us from Pierce agreed to work on an anniversary flyer for the conference listing the accomplished goals. Instructors are still being sought for leadership topics through Lane CC and the surrounding area. Spring Conference: Bobby Smith will be contacted and invited to be our key note speaker in April. We have one proposal to host the conference at this time for $2,000 which includes meeting space and all food. Officer/Administrator of the Year and 2010 scholarships: Nominations open on 1-September and awards will be presented at the spring 2010 conference. An email by Pierce will be sent reminding the membership. Changing of the guard: Elections will be held at the fall conference on Thursday afternoon. Officials will meet after the conference on Friday to pass all paperwork and documentation and explain the responsibilities to the new board or committee member before leaving. Association’s future direction: A strategic planning meeting was held at the 2005 winter board meeting. The plan needs re-visited to see what goals have been reached, what is on going and what new goals need set in place. The board meeting in October will address this. A new flyer will be completed which reflects the association at this time. Thompson moved to adjourn Gilpin seconded the motion Meeting adjourned 22:00. Respectfully submitted, Barbara Pierce Western Association of Campus Law Enforcement Administrators WACLEA Board of Directors Meeting Minutes April, 10, 2009 The College of Idaho Caldwell, Idaho Members Present: Missing Members: 1. Rocky Wallace Washington Representative 2. Harold Burke-Sivers Oregon Representative 3. Eddie Aubrey Treasurer Other WACLEA Members Present: 1. Allan Laird Basic Academy Committee Chair Meeting called to order at 17:25 Last minutes read and approved after minor changes Treasurer’s report was not available due to Eddie’s absence. Barbara Pierce said she would gather information and forward it to Board at a later date. Additional 04/17/09 Balance after final bill to St. Martin’s for 2008 Basic Academy was paid is $12, 184.30. Bill for Steven Healy is $6,003 and bill for College of Idaho will be approximately $2,000. Membership renewals will be sent the end of May which will generate more income restoring the balance. bp Old Business: Discussed need for reminders sent out to Board reminding them of issues that need addressed. New by-law changes were accepted by general membership that Jo Ann Gilpin had introduced at the January Board Meeting. Board agreed advance notice of Fall Conference agenda and location should be finalized by 15-June. Topics are still focused on development training in leadership or management practices, including evaluations and Human Resource documentation. It was suggested we continue to find training that can be done in conjunction with law enforcement as we did for the Spring Conference. Board agreed to look into more grants for training. Continued discussions of new pamphlet or brochure that is current with WACLEA’s ideals and goals and make it reflect our 25th Anniversary. Pat will send electronic copy to Barb. New Business: With by-law change passage Alaska’s member institution’s full member Joe Dale Pittman was appointed as Representative for Alaska. Barbara will email British Columbia members and ask them to vote for their Representative. Allan said that he is working with Jason Cook in finalizing arrangements for the Basic Academy that will be held in Ellensburg at CWU. Allan said he should have the final list of instructors by 30-April. Lewis and Clark had paid for a student last year that did not attend. Credit will be applied for them. President Sturgill agreed to draft a thank you letter to the College of Idaho for their hospitality for the conference. Idaho Report: Idaho Senator McGee met with police/safety/security/emergency directors from BSU, NNU, CI, LCSC, UI and NIC to discuss college safety be addressed in the Idaho laws. Jo Ann will send copies of the new Virginia laws that can be revised to fit the needs of Idaho institutions. Senator McGee said he would be happy to work with us and introduce the bill next session. Washington Report: Pending Oregon Report: Pending Steve Hansen moved to adjourn. Jo Ann Gilpin second Adjourned 18:45 PM Respectfully submitted, Barbara Pierce Western Association of Campus Law Enforcement Administrators WACLEA General Member Meeting Minutes April, 08, 2009 The College of Idaho Caldwell, Idaho Members Present: Robert Thomson Barbara Pierce Patricia Dobyns Jeff Givani Ryan Bertalotto Ben Hittle Pat Sturgill Darrel Stewart Brian Lineman Todd Badham George Bennett Allan Laird Jo Ann Gilpin Rolando De La Cruz Kristen Neville Israel Vidales Daryl Flennoy Steve Hansen Ed Gierok Zack Barker Alan Tyler Howard Thronson Meeting called to order by President Patrick E. Sturgill at 17:35 PM Reading of minutes postponed due to technical difficulties No Old Business New Business: President Sturgill read the by-law changes proposed by the committee. Questions and answer session was lead by Jo Ann Gilpin. Alan Tyler moved to accept changes as written Howard Thronson seconded No discussion Motion passed Allan Laird announced the 2009 Basic Academy will be held at Central Washington University in Ellensburg, WA the first two weeks in August. Minutes were read and accepted by 24-October meeting Meeting adjourned 18:12 Western Association of Campus Law Enforcement Administrators ~W.A.C.L.E.A.~ WACLEA Board Meeting Minutes Members Present: Members Missing: Other Members Present: Meeting called to order at Last meeting minutes read and approved. Treasurer report: Eddie Aubrey submitted the current balance sheet according to information he had. After a discussion of by-laws pertaining to Treasurer, changing the address on the WACLEA account and passing of responsibilities after election, it was agreed that more time will be spent before adjourning after elections in October and a list of responsibilities will be included. Spring Conference: Allan Laird handed in a proposal to host conference at the Pat Sturgill proposed that we have one day of Clery training before the SLATT training begins. Steve Healy from Eddie made a motion for three day conference to be held at Training available: Allan Laird announced a FEMA College Campus Emergency Response Team training that will be held at the Allan Laird announced Firewise Campus Instructor Training that was developed especially for the Campus Fire Safety Educator, Firewise Campus ( Accounts still need to be settled with Rocky Wallace brought up the fact that all security guards that work in E-learning: There was a lengthy discussion on holding the basic academy classes on-line and then the respective chiefs or directors would sign off on hands on practical training. It was compared to the army sending recruits through basic training online. The discussion turned more towards our instructors being taped or filmed and the videos would be accessible by members on the WACLEA website. Jo Ann Gilpin will investigate the cost feasibility. Fall Conference: Barbara Pierce suggested Rittereiser be asked about holding the Fall Conference as well and the need to pursue Professional Development Training as our members requested. Topics could include leadership and we can ask for faculty members that are considered experts in the different fields. By-Laws: Jo Ann Gilpin proposed changes to the by-laws. JoAnn, Jerry Jacobson and Bill Kohlmeyer who are part of the By-Law Committee will submit formal proposal to the Board of Directors for consideration, who in turn, will make changes available to the general membership at least twenty days before the next general meeting. Scholarship: Scholarship committee is comprised of Barbara Pierce, Bob Thomson, Steve Hanson and Al Pignatero. The committee requested more time to be able to fairly assess each one of the applications for the scholarship. After discussion it was agreed that the scholarship applications will be open on 1-September and must be received no later than 1-February. All applications will now be submitted electronically, only. The awards will be presented at the April Conference. Barbara Pierce was appointed Chair of the committee on the recommendation of Eddie Aubrey and Allan Laird. Rocky Wallace made a motion to accept all changes to the scholarship process. Barbara Pierce 2nd the motion. Motion was carried. Corporate Sponsorship: President Sturgill agreed to finish letter requesting sponsorship from different companies to help fund our training. Monies could also be used for travel to different institutions for recruiting purposes. He will finish drafting the letter and submit it to the board for consideration in the next few days. Certificate of Incorporation: President Sturgill submitted copies to all board members of the new certificate. The certificate had expired four years ago and could not be renewed. He submitted the application on behalf of WACLEA and received the new certificate on Eddie Aubrey will review our finances and tax laws to see if taxes are owed during the years WACLEA was not incorporated. Phil Jowett (Raven International Security Consultants): Phil is still interested in helping WACLEA however possible but due to emergency medical situation, to what capacity will be discussed at a future date. State Reports: Oregon Representative Harord Burke-Sivers was absent due to receiving an award. He will be given the University’s highest administrative honor: the Father Charles Miltner, C.S.C. Award for Outstanding Administrative Service. It will be the first time in the University’s history that someone from Public Safety has been recognized. He submitted the For the good of the order: This past July 31st, I completed six years of service in a governor appointed position on Board on Public Safety Standards and Training (known as POST in most other states), and ten years of service on the Private Security and Investigator Policy Committee. I served as Chair of the Board and Policy Committee. In a ceremony held on the WACLEA support for members: The Board suggested WACLEA send letters to all local law enforcement agencies asking them how they interact with campus Security and Safety departments and cc the letters to the Department of Homeland Security and Department of Education. Board decided a better letterhead and format listing Board Members was needed first. Strategic Planning: Board members need to review strategic plan and email suggestions and update WACLEA Brochure: President Sturgill will email copies of brochure to board members to review and submit updates so they can be printed Closing comments by President Sturgill Rocky Wallace moved to adjourn. Bob Thomson 2nd the motion. Meeting was adjourned at Respectfully submitted, Barbara Pierce *Note: minutes have been edited for web publication. Western Association of Campus Law Enforcement Administrators ~W.A.C.L.E.A.~ WACLEA General Membership Meeting Minutes Eastern Members Present: Elections: Steven Hansen steps into the Board of Director’s position as Immediate Past President as he relinquishes the presidency to Vice-President Patrick Sturgill. Jo Ann Gilpin nominated for Vice-President by Patrick Sturgill. Steve Hanson seconded the motion. The President called for a vote. Nomination carried. Jo Ann replaces Patrick Sturgill as new Vice-President. Barbara Pierce nominated for Secretary by Jo Ann Gilpin. Bob Thomson seconded the motion. The President called for a vote. Nomination carried. Barbara replaces Jo Ann Gilpin as Secretary. Eddie Aubrey nominated for Treasurer by Barbara Pierce. Steve Hanson seconded the motion. The President called for a vote. Nomination carried. Eddie Aubrey replaces Marsha Stril as Treasurer. Business: Discussed need for advance notice of spring conference agenda as soon as possible due to busy schedules. All agreed training and date needs locked in by 15-January. Expressed need for strong training program for conferences. Topics suggested were professional development training in leadership or management practices. WAPEC forming group for stronger voice during November meetings in Discussed need for memorandum of understandings (MOU) between colleges and universities for emergencies Would like legislature action updates on list-serve for each state Would like new Clery training for latest updates set up for conference. Security on Campus we agreed is too expensive. Would like Pat to send letter requesting training to Department of Education on behalf of WACLEA Discussed need of WACLEA to rise to professional level in organization to try and increase membership Discussed creating new pamphlet or brochure that is current with WACLEA’s ideals and goals Talked about new website and member directory easily accessible Training modules online and a couple of one day practical hands on training Proposal to hire Phil to create “intelligence” property His responsibilities would include: Eddie proposed Phil submits proposal to WACLEA members to review, comment on and then Phil will review and submit final Scholarship checks were cut after discussing more time is needed for the Scholarship Committee to decide on recipients so they can attend conference to receive check Jo Ann will email Allan’s report for the Academy to everyone to save time. Issues were: Discussed possibility of audio conferencing Phil closed by saying he would be diligent with the proposal Adjourned Respectfully submitted, Barbara Pierce
Clover Island Inn
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~W.A.C.L.E.A.~
Western Association of Campus Law Enforcement Administrators (W A C L E A)
WACLEA Board Meeting Minutes
August 16, 2008
Board Members Present:
1. Steve Hansen
2. Bob Thomson
3. Pat Sturgill
4. Harold Burke-Sivers
5. Jo Ann Gilpin
Others Present:
1. Allan Laird (
2. Phil Jowett (Raven International Security Consultants)
Meeting called to order by WACLEA President Steve Hansen at 11:30 a.m.
Academy Committee Report
Allan gave a report on the
Allan said there were some frustrations with getting instructors scheduled. He stated he would get a disk together with letters, agenda, etc. to use when planning future academies.
Harold asked what students didn't like and what could be done differently during the next academy. Allan and Pat agreed that instructor evaluations should be handed out after each class instead of waiting until the academy was finished. They stated that this would be fixed next year.
Pat stated that there were some complaints about the crowded accommodations at the lodge. This is something the Academy Committee will address for next year.
As far as classes went, there were both positive and negative comments on the evaluations. Most of the negative comments focused around the presenter or way the topic was presented, but not the topic itself.
There was some discussion about the Academy Budget. The overall academy should produce about $2,500 in revenue, but the Academy Committee will know more as expenditures are paid.
Allan suggested scheduling a retreat for the Academy Committee at the Clover Island Inn in
Steve suggested WACLEA send evaluation forms to Directors of departments who sent officers to the Academy. There was some discussion about this.
Steve commended and thanked Pat and Allan for all their work on the Academy. Pat suggested WACLEA write a thank you letter from the President to Abbot Neal Roth. Pat volunteered to write letters and send academy pictures to media, state legislatures, college presidents, etc.
There was some discussion about making a gift to the Abbot for the use of the lodge. It was decided that the organization will pay for cleaning services to clean the lodge.
The Academy Committee suggested the board offer free Associate memberships to all Academy attendees.
Bob motioned to accept the Academy Committee interim report. Harold 2nd the motion. The motion was carried.
Fall Conference
Steve suggested the WACLEA Fall Conference be held in
Presentations
Phil gave a presentation on his Security Consulting Firm.
State Reports
IACLEA Update: Pat discussed the annual IACLEA Conference held in
Good of the Order
According to Jo Ann there are currently 70 members current on their dues, including a new member from
No other business. Steve moved to adjourn. Jo Ann seconded the motion. Meeting was adjourned at 2:45 pm.
Respectfully Submitted,
Jo Ann Gilpin
* Note- minutes have been edited for web publication
